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IMPERIAL IRRIGATION DISTRICT REGULAR MEETING OF FEBRUARY 7, 2012

W. R. Condit Auditorium

1285 Broadway Ave.

El Centro, CA 92243

(760) 339-9477; (760) 339-9392 fax





Board of Directors

Div. 1 – Matt Dessert, Vice President






Div. 2 – John Pierre Menvielle, President




Div. 3 – Jim Hanks


Kevin E. Kelley, General Manager

Div. 4 – Stella Altamirano Mendoza


Jeffrey M. Garber, General Counsel

Div. 5 – Anthony Sanchez


Gloria A. Rivera, Secretary to the Board



All public records relating to an agenda item are available for public inspection at the time the record is distributed to all or a majority of the directors in the office of the secretary to the board located at 333 E. Barioni Boulevard, Imperial, California, during regular business hours, 7:30 a.m. – 5:30 p.m., Monday through Thursday, excluding holidays, or by visiting IID’s website (www.IID.com). Please remember to shut off all cell phones, pagers or electronic devices upon entering the auditorium.



In compliance with the Americans with Disabilities Act, if special assistance is needed to participate in the board meeting, please contact the board secretary during regular business hours at 760.339.9477. Notification received 48 hours before the meeting will enable the district to make reasonable accommodations.



MEETING CALLED TO ORDER – 10 a.m.



PUBLIC COMMENTS



CONVENE CLOSED SESSION

A.


Conference with legal counsel re potential litigation, employment contract issues (Cal. Gov. Code sec. 54956.9)

B.


Conference with legal counsel re potential litigation, September 8, 2011 energy power outage, FERC inquiry (Cal. Gov. Code sec. 54956.9)

C.


Conference with legal counsel re potential litigation, Western Electricity Coordinating Counsel energy compliance issues (Cal. Gov. Code sec. 54956.9)

D.


Conference with legal counsel re potential litigation, remedial action schemes (Cal. Gov. Code sec. 54956.9)

E.


Conference with legal counsel re potential litigation; IID/San Diego County Water Authority petition to modify State Water Resources Control Board revised order WRO 2002-0013 (Cal. Gov. Code sec. 54956.9)

F.


Conference with legal counsel re potential litigation, Colorado River issues (Cal. Gov. Code sec. 54956.9)

RECONVENE REGULAR SESSION – 1 p.m.



PLEDGE OF ALLEGIANCE



REPORT ACTIONS TAKEN IN CLOSED SESSION, IF ANY



PRESENTATION

Ceremonial check presented to United Way of Imperial Valley …………………………………… 1



APPROVAL OF AGENDA

●Items to be pulled from the agenda

●Order of agenda items



PUBLIC COMMENTS (limited to 5 minutes per speaker)

This is a public meeting and this is the time for public comment. At this time you may address the board on items that are within the subject matter jurisdiction of IID, but not an item on the agenda. Those who wish to address the board should come to the microphone and state your name and address for the record. Any action taken as a result of public comment shall be limited to direction to staff.



COMMENTS FROM BOARD MEMBERS●LEGAL●GENERAL MANAGER



CONSENT

Executive:




1. Approval of minutes:

(a) December 12, 2011, regular

(b) December 20, 2011, regular

(c) December 23, 2011, special

(d) January 10, 2012, regular

(e) January 17, 2012, regular

(f) January 24, 2012, regular



2. Request from the Cancer Resource Center of the Desert for funds to carry out its lily

campaign for 2012 ………………………………………………………………………………103

3. Transfer budget funds from governmental affairs to general manager’s domain to reflect accurate organizational structure ……………………………………………………………………………   105

Energy:

4. Partner with various entities in the Imperial Valley’s Living Green Initiative and provide

limited funding for said activities ………………………………………………………………….   107

Finance:




5. Approval of budget amendment to transfer nine positions and associated costs from Water/Energy to Finance Department ……………………………………………………….   108

6. Approval of supplement No. 1 to the Imperial Dam facilities operating agreement …… 110



Direction may be provided to staff on any information item, but no action will be taken.



INFORMATION

Information Technology:


7. Status of independent computer security assessment ………………………………….  111

8. Review of draft district electronic information resources policy …………………………  120

Administrative Services:

9. Presentation of 2011 year-end summary salvage reports……………………………………… 127

Water:




10. General matters ………………………………………………………………………………… 131

Energy:




11. General matters ……………………………………………………………………………   132

12. Proposed resolution re energy storage systems as mandated by AB 2514 ……..       133

13. Review Major Work Authorization No. 60055778 re proposed underground of

distribution lines within the city of Indio
……………………………………………………     136

Finance:




14. Discussion of changes in 2012 budget versions …………………………………………. 166

General Services:




15. Review of changes to Policy No. 3101, procurement of goods and services……………. 167

Information Technology:




16. Update on the transition plan related to the water information system and review of 2012 tasks/objectives to be performed by PSK Solutions …………………………………………    191



ACTION

Executive:




17. Internal Auditing general matters …………………………………………………………….  204

Water:




18. Approval of cost-sharing agreement between IID and San Diego County Water Authority re joint petition filed with the State Water Resources Control Board covering Salton Sea mitigation …………………………………………………………………………………………………………   205







19. Approval of service agreement related to the State Water Resources Control Board petition re Salton Sea mitigation:

(a) CH2M Hill - $1,791,796 .

(b) NewFields Companies, LLC - $366,153

(c) Plantierra, LLC - $53,400



Energy:




20. Adoption of resolution related to the development of a renewable portfolio standard enforcement program as mandated by SB 2(1X) ………………………………………………………………  253

21. Request for board to acknowledge write-off of uncollectible accounts receivable for 2011.... 260

Finance:


22. Approval of budget supplement to complete two capital projects: energy efficiency air conditioner replacements and photovoltaic installation ……………………………………….  261

General Services:


23. Resolution to declare 83 vehicles as surplus to IID needs and authorize staff to dispose through auction …………………………………………………………………………………………………… 263

24. Approval to award bids to selected vendors for the purchase of 83 vehicles ………………  267

25. Award RFP No. 869 to Griffin-Lyon Program and Construction Managers, LLC, to perform final design, construction and build-plans for a proposed new IID headquarters ………………    273



CONSENT ITEMS ADDED TO ACTION AGENDA



ADJOURN

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